Privacy Policy

The information available to us depends on how you interact with GenofIT. When you send us an inquiry, we generally receive your name, email address, and the information included in your message. When you apply for a program, we may also receive your résumé and information about your education, experience, and professional interests.

To enter into an internship agreement, we may need your full name, residential address, signature, and confirmation that you have reached the age of majority. Providing a personal identification or passport number is optional under the agreement form, unless there is a separate lawful basis for requesting it.

During the program, we process information about your attendance, schedule, completed assignments, and assessments. Some of this information comes directly from you, while other information is created during the learning process, including mentor feedback and evaluations of practical work.

Please provide only the information needed to address the relevant matter. You do not need to submit health information or other special categories of personal data unless we have explained in advance why it is necessary.

We use your data to respond to inquiries, review applications, enter into agreements, and organize participation in our programs. This includes agreeing on schedules, providing access to learning platforms, communicating with mentors, reviewing assignments, and assessing learning outcomes.

The lawful basis for processing depends on its purpose. When reviewing an application, processing may be necessary to take steps at your request before entering into an agreement. During participation in a program, processing may be necessary to perform that agreement. In certain circumstances, we process data to comply with legal obligations or protect our legitimate interests, such as maintaining system security and handling legal claims. When doing so, we also consider your rights and interests.

If we send you promotional communications, we will obtain separate consent where required by law. You will be able to unsubscribe by following the instructions in the relevant message or contacting us.

If particular information is necessary to review your application or perform an agreement, we will let you know. Without that information, we may be unable to proceed. Choosing not to provide optional information is not, by itself, a reason to reject an application.

Your data may be accessed by authorized GenofIT personnel and mentors who need it to perform their responsibilities. We may use service providers for email, hosting, communications, file storage, and project management. We share data with these providers only to the extent necessary for their services and subject to appropriate data protection arrangements.

If your internship involves participation in a client project, information necessary for your involvement may also be made available to the client’s authorized representatives. Data may be disclosed to professional advisers or competent public authorities where there is an appropriate need and lawful basis.

Because GenofIT is incorporated in the United States and participants may join programs from Georgia, processing may involve international transfers of personal data. Depending on the platforms used, data may also be processed in other countries. These transfers are subject to applicable legal requirements. You may contact us for information about recipients, destination countries, and the safeguards used.

We retain personal data for as long as necessary for the purpose for which it was collected. When determining retention periods, we consider the duration of the program, contractual obligations, legal requirements, and the need to address potential disputes.

Applications that do not result in participation are retained for [retention period]; agreements and administrative participation records for [retention period]; learning assignments and assessments for [retention period]; and technical and security logs for [retention period]. Once the relevant period expires, data is deleted or anonymized so that individuals can no longer be identified, unless another lawful basis requires continued retention.

We use safeguards appropriate to the nature of the data and the risks involved. Access is limited according to each person’s role and responsibilities. Interns must maintain confidentiality and handle data only in accordance with the instructions provided. Project data must not be transferred to personal storage, disclosed, or uploaded to unapproved artificial intelligence services without authorization.

Depending on the website’s technical configuration, we may process IP addresses, browser and device information, visit times, and security logs.

[Insert details of the cookies and similar technologies actually used, including their purposes, providers, retention periods, and how users can manage them.]

If the website uses analytics or advertising technologies that require consent, they will be activated only after that consent has been obtained. Users must be able to change their preferences and withdraw consent.

Subject to applicable law, you may request information about how your personal data is processed, access your data, obtain a copy, and request the correction of inaccurate or incomplete information. Where the relevant conditions are met, you may also request deletion, termination or restriction of processing, object to processing, and exercise your right to data portability.

Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.

Please send requests to tamarpaitchadze@gmail.com. Where necessary to protect your data, we may request information needed to verify your identity. We will respond within the period required by applicable law. If we cannot fully comply with your request, we will explain why. You may also lodge a complaint with the competent supervisory authority or seek a remedy before a court.

If we receive an application from a minor, we will determine the applicable age-related requirements and any requirements for the involvement of a parent or legal guardian before admitting the applicant to the program. We will request only the information necessary for this purpose.

Our website and learning materials may contain links to other platforms. Those platforms’ processing of personal data for their own purposes is governed by their respective privacy policies.

We will update this Privacy Policy if our data processing practices or applicable legal requirements change. The current version will be published on this page with its last updated date. Where required by law, we will provide additional notice of material changes.